Privacy Policy

We are committed to protecting your privacy. This privacy policy tells you about:

• What data we collect about you
  • Information we collect from you directly
  • Information we collect about you
  • Information you choose to share with us
• How we use your data
  • To contact you
  • To conduct our business
  • To engage third parties
• How you can control the information DiMe has about you
• Important DiMe policies about
  • The data of minors and children
  • Response to legal requests for your data
  • Cross-border transfer of your data
• Technical detail about
  • Logging practices
  • External links
  • Cookies and beacons
  • Do Not Track (DNT)
• Our contact information
• Updates to our Privacy Policy

This privacy policy covers all of the personal data we collect and process. It covers all of our business activities. It applies to all of DiMe’s employees, volunteers, contractors, and partners. If we become bankrupt, merge, are acquired, or are reorganized, your data may be transferred. This privacy policy will still apply to your data as transferred to the new entity.

What data do we collect about you?

Information we ask you for directly:

• Your name and contact details
• Your age and gender
• Your DiMe profile information
• Your DiMe purchasing and payment information
• Your DiMe subscription preferences
• Your education and professional information

Information we collect from your use of our products and services:

For more information about our data collection practices, see the Technical Detail section of this Privacy Policy.

• Your pattern of use of DiMe products and services
• Your registration and participation in DiMe events and activities
• Information about the device(s) you use to access and use DiMe products and services
• Information collected by use of cookies
• Authentication data
• Your network’s location
• Your device’s IP address

Information you choose to share with us:

• Your communications with us, including our Online Support and Contact Center
• Any additional information you choose to upload or provide to us

How do we use the data we collect about you?

To contact you:

• To provide you with requested customer support
• To get your feedback or input on DiMe products, services, and activities
• To tell you about or ask you to participate in our products, services, and activities
  • If we partner with another organization for any product, service, or activity, they may have their own privacy policies. It is your responsibility to review those privacy policies.
• To give you information about our activities in which you have chosen to participate

To conduct our business:

• To make sure the DiMe products you are using are working correctly
• To complete DiMe transactions
  • We will use the payment information you give us to process any transactions you make through us. We may need to share your information with service providers, like your credit card company, to complete your transaction.
• To host DiMe interactive spaces
  • The DiMe website has interactive spaces, like forums and discussion boards.
    • We may moderate these spaces. We may use your data for moderating.
    • We may access these spaces to provide technical service. We may use your data for technical service.
  • It is important to note:
    • You are responsible for the amount and type of information you share in these spaces.
    • You must follow our Terms of Use for these spaces.
  • To select content, improve quality, and facilitate use of DiMe websites
    • We may use your data to improve the DiMe websites.
      • For example:
        • To track our marketing campaigns
        • To measure how effective our marketing campaigns are
        • To evaluate if and how webpages are being used
      • We may use your data to personalize DiMe products and services.
        • For example:
          • To make it easier for you to use our services
          • To tailor what DiMe website content you see based on your activity
        • To populate DiMe member directories and facilitate member-to-member messaging
          • You can customize your member directories preferences and messaging settings via DiMe Account/Settings.
        • To document your DiMe research community participation
          • For example:
            • To ensure compliance with DiMe policies and procedures
            • To fulfil our legal and accreditation requirements
            • For the evaluation of patent claims by patent offices
          • To protect our content and services
            • We may use your data to make sure you are complying with all DiMe product licensing and terms of use.
            • We may use your data to prevent potentially illegal activities and to enforce our terms and conditions.
            • Please note: we may suspend or terminate your use of any of our services at any time for any reason.

To engage third parties:

• To offer you content, products, or services not directly related to DiMe activities
  • From time to time, we may share your information with third parties who we think might provide content, products, or services of interest to you.
  • [You can opt out of this sharing by changing your preferences under DiMe Account/Settings.]
• To provide you with content, products, or services directly related to DiMe activities
  • These third parties may only use your data to provide services on behalf of or in partnership with DiMe. They may not use your data for any other purpose.

How can you control the data DiMe has about you?

If you are a registered user, you can review, revise, and correct the personal data that you have provided to DiMe via DiMe Account/MyProfile. You can also customize your communication settings or unsubscribe from all DiMe communications by visiting DiMe Account/Settings.

Minors and children

We do not knowingly collect data from or about children under age 16 without the permission of parent(s)/guardian(s). If we learn that we have collected personal information from a child under age 16, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under age 16, please contact us.

Legal requests for your data

We may share your information if and when we are required to do so by law.

Cross-Border Transfer of Your Data

If you visit our websites from a country other than the United States, your communications will likely result in the transfer of your personal data across national borders. If you provide us with your personal data when visiting one of our websites from outside of the United States, you acknowledge and agree that this data may be transferred from your then-current location to our offices and servers and to those of our affiliates, agents, and service providers located in the United States and in other countries. The United States and such other countries may not have the same level of data protection as those that apply in the jurisdiction where you live.

EU Residents

For site visitors who reside in the European Economic Area, Switzerland or the United Kingdom, we will only transfer your personal data (a) to jurisdictions with “adequate protection” as used in the General Data Protection Regulation (the “GDPR”) governing transfer of personal data outside of the European Union, or (b) to recipients with appropriate safeguards in place, including where contractual arrangements exist which include Standard Contractual Clauses (as defined in the GDPR) without any additions, modifications, or omissions.

California Residents

Under California law, once a year, DiMe members who are California residents may request certain information about our disclosure of your personal information to unaffiliated third parties for direct marketing purposes. To request your personal information under California law, please contact us via one of the following methods, using “California Privacy Rights” as the heading: by email at privacy@dimesociety.org or by mail at Digital Medicine Society, Inc., 90 Canal St., 4^th Floor, Boston, MA, 02114.

Technical information

This section of the DiMe Privacy Policy gives detail about the information above. No new information is presented.

Logging practices

DiMe automatically records the Internet Protocol (IP) addresses of visitors. The IP address is a unique number assigned to every computer on the internet. Generally, an IP address changes each time you connect to the internet (it is a “dynamic” address). Note, however, that if you have a broadband connection, depending on your individual circumstance, the IP address that we collect may contain information that could be deemed identifiable. This is because, with some broadband connections, your IP address doesn’t change (it is “static”) and could be associated with your personal computer.

We keep track of the pages visited on DiMe’s website, the amount of time spent on those pages and the types of searches done on them. Your searches remain confidential and anonymous. DiMe uses this information only for statistical purposes to find out which pages users find most useful and to improve the website.

DiMe may capture and store information that you transmit. This may include:

• Browser/Device type/version
• Operating system used
• Media Access Control (MAC) address
• Date and time of the server request
• Volume of data transferred

External links

Some links on DiMe’s website link to other sites created and maintained by other public- and/or private-sector organizations. DiMe provides these links solely for your information and convenience. When you transfer to an outside website, you are leaving the DiMe domain, and DiMe’s information management policies no longer apply. DiMe encourages you to read the privacy statement of each external website that you visit before you provide any personal data.

Cookies and web beacons

Cookies and web beacons are electronic placeholders that are placed on your device by websites to track your individual movements on that website over time. DiMe uses both session-based cookies (which last only for the duration of the user’s session) and persistent cookies (which remain on your device and provides information about the session you are in and waits for the next time you use that site again).

These cookies and web beacons provide useful information to DiMe, enabling us to recognize repeat users, facilitate the user’s access to and use of our sites, allows us to track usage behavior, and to balance the usage of our websites on all DiMe web servers.

Tracking cookies, third-party cookies, and other technologies such as web beacons may be used to process additional information, enable non-core functionalities on the DiMe website and enable third-party functions (such as a social media “share” link). We may also include web beacons and other similar technology in promotional email messages to determine whether the messages have been opened.

Website analytics

DiMe use Google Analytics to track user interactions with the DiMe website. Users can review how Google Analytics collects and processes data by visiting www.google.com/policies/privacy/partners/

Do Not Track (DNT)

The online advertising industry has self-regulatory initiatives designed to provide consumers a choice in the types of ads they may see online and to conveniently opt-out from online behavioral ads served by some or all of the companies participating in these programs. We do not participate in any DNT initiative, and therefore our websites will not honor DNT consumer browser settings.

Our contact information

If you have any questions or concerns about this Privacy Policy or about the use of your personal information, contact us by email at privacy@dimesociety.org or by mail at Digital Medicine Society, Inc., 90 Canal St., 4^th Floor, Boston, MA, 02114.

Technical information

We may update our Privacy Policy. Any updated Privacy Policy will be posted on our website. If you visit the DiMe websites or use any of our products or services, it means you agree to the updated Privacy Policy. If there are important changes to which you must agree, we will notify you through a popup the next time you login to your DiMe member account.

Version: 14 May 2019